The NSA eavesdropping scandal has made it clear once again that the issue of "data security" cannot be taken lightly. It is also once again becoming clear that the interception of conversations and the interception of data is not limited to politics or security. Many parties also appear to be interested in your company data.
While Cloud technology offers many benefits, businesses are hesitant to lose control of their data. With PROOM (PRO.FILE PROject ROOM), there is a solution to the "Cloud dilemma". PROOM can be deployed as a 'private Cloud', so that the Cloud solution is on the company's server, so-called "on-premise".
Every project requires that a project team can store, manage and exchange data. Where network drives are sufficient to manage data with relatively little effort in smaller projects within a company, this approach can easily pose a barrier and security risk for involved stakeholders when these projects become cross-company.
When working with external project partners, files are often sent as email attachments. This has a number of drawbacks; it is impossible to send large amounts of data, such as CAD models, because most inboxes limit the size of the attachment to just a few MB. This method also requires strict discipline from everyone involved to ensure that the latest version of a file is used at a specific time. That is the reason why many companies are looking for the solution in common file sharing solutions such as FTP, Dropbox. Exchanging data through these services can be a viable solution, but depending on how they are used, they can quickly reach their limits;
And then there is the problem of making project data accessible to the NSA since most email and cloud storage providers are based in the United States. Even if they are not in the US, how can anyone be sure that this data will not be accessed by third parties?
In this case, PROOM can be offered as a software-as-a-service (SaaS). PROCAD has a software solution that can be run on the servers of a Cloud service provider as well as in the data center of your own company. This latter configuration (a private cloud that uses non-public servers) gives the company full control over where their data is stored and who can access it.
Central to PROOM is its advanced user management with project rooms at the top of the hierarchy. To view and access these project rooms, users must receive an email invitation from the project room administrator. When adding new users, administrators can define rights that control exactly what a user can do with the files stored in these project rooms. PROOM also provides automatic version control that makes it possible to create a new version of a file automatically in case of changes. The assignment of access rights, extensive activity logging, and full audit trails (history) for each document over its entire lifecycle ensure compliance with compliance requirements that many companies have set themselves.
PROOM is the ideal solution for people who have to manage project data and need to collaborate based on this project data, both internally and externally. PROOM enables them to do this in their own "Private Cloud" environment. Result; the system gives full control over this project data and enables collaboration, regardless of whether they are partners from inside or outside the company.