Manage product-related documents in technical companies
When double versions of documents are excluded there is only one source, one truth. Because the number of digital documents within companies is increasing explosively, good document management is important. Many companies still use the folder structure of Microsoft Windows to control project documentation. There are, however, many disadvantages to this classic way of archiving. Structures must be built up and managed manually. This takes a lot of time and is error-prone. Often problems arise when searching because documents are accidentally stored in the wrong folder or exist in multiple versions. Which document is the most up-to-date? Change conflicts or activities based on outdated information can seriously upset processes. We help you to make the step towards full digitalization of your document and email flows.
DMS stands for Document Management. It is the process of organizing, storing, managing and tracking documents within an organization. This includes creating, editing, sharing, storing and retrieving documents, as well as managing version control and capturing metadata for documents. The goal is to improve efficiency, increase the accessibility of information, ensure compliance and promote cooperation within an organization.
In general, ECM/DMS refers to all technologies and methods with which information from data and documents is collected, managed/processed, made available, stored and archived in support of business processes.
Good document management is important. Are you facing problems searching for the right document because it is accidentally saved in the wrong folder or exists in multiple versions? Which document is the most current? Then using DMS software is the solution for your company. Change conflicts or activities based on outdated information can seriously disrupt processes. There are all kinds of disadvantages to the classic way of archiving using a folder structure on the server. Structures must be built and managed manually. This takes a lot of time and is prone to errors.
PRO.FILE DMS for company-wide document management connects document management with project and product management. You can optimally manage the documents in your organization. This accelerates and optimizes your work processes and workflow. In addition, your documents are better protected, they are available more quickly and you have more control over who can view or change which documents.
Our PRO.FILE PLM software is used worldwide by companies within the manufacturing industry/industrial production.
✅ Aerospace ✅ Automotive ✅ Medical Engineering ✅ Maritime Industry ✅ Operation & Maintenance ✅ Mechanical & Plant Engineering ✅ Systems Engineering ✅ High Tech & Electronics ✅ Oil & Gas ✅ Heavy Equipment ✅ Chemical Industry ✅ Manufacturing Industry
For technical companies, a standard document management system (DMS/ECM software) is not sufficient. PRO.FILE DMStec means company-wide document management and product data management in one. Better document-based collaboration across departmental boundaries and phases of the product life cycle. This way you not only manage all documents that arise during the development and management of the product, but also all related commercial documents.
✅ Availability of all documents in the most current version ✅ Secure and protected storage and archiving with controlled access to documents ✅ Individual views for departments, workgroups and managers. ✅ Display of technical structures to which the documents can be linked. ✅ Integration with Office applications such as Outlook, Word, Excel and Powerpoint.
The digitization platform PRO.FILE is the ultimate solution for your Document Management
The complex structures in technical companies cannot be properly represented with classic document management systems. PRO.FILE DMStec - is specific DMS that allows technical structures to be depicted. This allows an end-to-end Product Data Backbone to be created, which in turn serves as a basis for displaying digitized processes within PLM. Our mission, your success: there is only one version of each document. Technical companies would do well to be aware when purchasing a DMS, regardless of whether the initiative for introducing such a system lies with product development, IT, purchasing, sales or another department, that a classic document management system has the necessary functionality cannot provide. Prevent the introduction of such a system from ending in interface chaos or from the new purchase becoming yet another tool in which documents are stored. With the PRO.FILE and DMStec & Document Control platforms, we offer the appropriate solution based on a Product Data Backbone to meet the needs of technical companies. We guide you step by step on the way to more efficient Technical Data and Document Management. From CAD data management to an end-to-end PLM solution.
Manage and automate PLM processes
Product structures, articles en BOM's under controll
Process management to the PLM process level
Structure and manage your projects
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With our successful approach we ensure the optimal return of PRO.FILE for its customers. With more than 100,000 workstations, PRO.FILE is now one of the leading DMS/PLM systems in SMEs and larger medium-sized businesses.