Document Management and Document Control in Machinery Manufacturing. There is only one version of each document.
Document Management (DMS) for managing technical documents in industrial machinery manufacturing is crucial. From design drawings and certificates to manuals and customer-facing documentation—everything must be accurate, up to date, and traceable. With a powerful Document Management System (DMS), you manage all this information securely, centrally, and according to defined procedures.
In the rapidly changing machinery market, innovation is essential to stay competitive. Yet innovation is often slowed down by inefficient information flows, fragmented documentation, and poor version control. A powerful Document Management System (DMS) helps break through these barriers.
DMS brings structure, control, and accessibility to technical and project documentation. This creates room for improvement, renewal, and growth. Technical companies with complex processes often find standard document management systems inadequate. Their technical product structures are closely linked to a wide variety of technical documents such as drawings, product documentation, and specifications. This interdependence cannot be represented in a simple folder structure. The information within documents is related to technical components and to information from other documents (e.g., product documentation) that cannot be managed with a conventional document management system (DMS).
Two crucial disciplines for improving and accelerating information-driven processes in technical companies are product development and product management. It’s not only about creating innovative new products—product development and product management go far beyond that. The daily operations of technical companies largely consist of adapting and extending existing, proven core components to meet specific customer requirements. For these challenges, Document Management offers:
The PRO.FILE digitalization platform is the solution for your Document Management. It is counterproductive to give everyone access to all information. Departments or stakeholders only want to see information that is relevant to their own work—and this varies greatly. Product development, order processing, technical purchasing, service, and even corporate management all have different information needs. PRO.FILE DMS ensures that every file is stored only once in the Product Data Backbone, while still providing each role in the organization with the appropriate view of relevant information.
The PRO.FILE platform offers CAD data management, product data management (PDM), and technical document management (DMStec) as a collaborative solution for Product Lifecycle Management (PLM), seamlessly integrated with your ERP system. Once engineering and product management data are digitally captured in the PRO.FILE PLM Product Data Backbone, they become fully transparent and visible to everyone. The data supports the product development process or can serve as a basis for impact analyses for predictive maintenance—without the need to create new versions. Companies that manage their documents consistently get the most out of their processes and projects. PRO.FILE Product Lifecycle Management (PLM) is built on that principle.
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A DMS is a digital system for managing, storing, structuring and securing documents. In machinery manufacturing, it is mainly used for technical drawings, manuals, certificates, CE documentation and project files.
Machinery companies work with large amounts of technical and project documentation. A DMS ensures these documents are centrally available, version-controlled and secure. This prevents errors, duplicate documents and loss of time.PRO.FILE DMS: one source of documents means one truth.
A DMS manages general documentation (such as quotes, manuals, service forms), while a PDM system is specifically focused on managing CAD data and product structures. Both systems complement each other and are often integrated. https://plmxpert.nl/en/digitalization-solutions/pro-file: PRO.FILE is DMS/PLM/PDMin one platform.
In technical companies, the many documents created during the product lifecycle are usually managed separately. The CAD/CAE data generated during product development is stored in PDM systems. ERP software for managing production and logistics processes has its own database, just like CRM applications used for customer communication. And on top of that, there are often traditional DMS systems in place that manage the movement of some documents, but not all. Because there is no end-to-end solution, conflicts and disruptions arise regularly. It then becomes valuable to link all information and documents about a product together. The question is how to achieve this. The best approach is to introduce a central Product Data Backbone.
PRO.FILE stores every file within your organization only once in the Product Data Backbone, while still creating a relevant view of information for each role in the company. Departments or stakeholders only want to see the information that is relevant to their own work, and this varies greatly. Product development, order processing, technical purchasing, service, and even C-level all work with different documents and therefore have different information needs. With PRO.FILE, a complete overview remains possible.
Yes. PRO.FILE DMS is MultiERP en MultiCAD and integrates seamlessly with CAD and ERP for a streamlined flow of information. This helps you work more efficiently and prevents duplicate entry or errors.
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