Document and e-mail management

Thanks to PRO.FILE, you can effortlessly get the right project documents in the right version at the right time. A wise move for any project team.

Being able to quickly find documents and emails contributes to the transparency and traceability of project activities. Especially when multiple stakeholders are involved.

Document- and e-mail management

Have the ability to retrieve information quickly and accurately

Documents and emails must be quickly available for communication with customers, suppliers or the project team. Quickly accessing contracts or email correspondence helps minimize risk and ensure quality and compliance within projects and promotes operational efficiency and overall project performance. Excluding working with outdated e-mail data and documents leads to being able to make correct decisions.

PRO.FILE creates transparency and accelerates business processes

  • With search functions, classification and visualization of documents, documents are easy to find.
  • PRO.FILE ensures the provision of valid documents in the correct version and status.
  • PRO.FILE processes e-mails from the personal e-mail inbox and links them to (customer) projects accessible and insightful for the entire organization.
  • With the solutions within PRO.FILE you have effortlessly the right documents in the right version at the right time.

The added value of the functionality of the PRO.FILE Outlook Integration:

  • Direct integration of PRO.FILE functionalities into the MS Outlook menu
  • Quick email check-in: Emails are saved directly and automatically into PRO.FILE by dragging and dropping them into an Outlook folder. Drag & Drop.
  • Version control or email templates, attachments saved in PRO.FILE
  • Attach files from PRO.FILE to Outlook items as a link or as a file
  • Be automatically informed about status changes of documents via the notify function.

More about documents and email management within projects:

The PRO.FILE application areas

Convinced of the power of PRO.FILE ?

Schedule an intake. We are happy to serve you,

With our successful approach we ensure the optimal return of PRO.FILE for its customers. With more than 100,000 workstations, PRO.FILE is now one of the leading DMS/PLM systems in SMEs and larger medium-sized businesses.

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